Vaga Para: Administrator

About the Position:

We are looking for a detail-orientated and organised Administrator to support our laboratory operations.

Administration and Secretarial:

• Ensuring samples received for analysis from Sampling section or clients are accompanied by required documentation as per laboratory procedures.
• Receiving samples for testing and process them timeously according to laboratory procedures.
• Collaborate with other departments such as HR, Finance and procurement departments from SA with the administration process pertaining to Mozambique site.
• Providing support to procurement and finance regarding supplier verification process for Mozambique.
• Identifying opportunities to improve Maputo laboratory processes and workflows.
• Ability to manage multiple tasks, prioritize effectively and maintain organized records.
• To assist in checking supplier goods/consumables/PPE received as per laboratory procedure.
• Ability to liaise with staff, clients, suppliers and Inspection sites in Sub-Sahara Africa in a professional manner.
• Excellent verbal and written communication skills for interacting with staff and external parties.
• Must be able to provide clients services reps and Site Managers with feedback as soon as possible.
• Understanding of relevant laboratory procedures, government regulations and compliance requirements.
• Must comply and conform to the laboratory quality management systems and relevant procedures as directed by the Regional Quality Manager.

Procurement:

• Responsible for ordering of stock supplies for the site’s operational needs.
• Procurement of goods/consumables/PPE following the company protocols to achieve most cost effectiveness.
• Communicate to suppliers regarding amendments to procurement processes, etc.
• Research and recommend products and service, solicits quotes, negotiations with vendors and execute orders.
• Review planned orders, create requisitions for purchased items and get the quotations approved.
• Ensure supplier invoices are approved and sent to Finance (Johannesburg) for payment
• Ensure that good/consumable procured from South Africa are paid and cleared by agent in Maputo

Financial management:

• Issuing of petty cash as and when requested.
• Weekly & monthly reconciliations.
• Generation of waybills (if required).
• Developing and managing tracking expenses and ensuring payments are done.

Qualifications:

• Diploma in office management, administration or related qualification
• Minimum 1 years’ experience in an office environment
• Report writing experience
• Excellent Microsoft Office skills
• Excellent interpersonal, planning and communication skills
• Ability to respectfully liaise and interact with customers
• To work independently with minimum supervision and to work under pressure
• To have excellent time management skills
• Highly organised and flexible
• Maintain confidentiality, impartiality, integrity and honesty
• Problem solving skills pertaining to overall administration work
• ISO 17025 QA/QC procedures

Marcado como: ALS