Vaga Para Administrador de Escritório (m/f)

Purpose of Job

Provide expert services to a department as part of an integrated administrative and office support function.

Recruitment Description / Key Accountabilities

• Provide administrative support in order to optimize workflow procedures in the office;
• Maintaining hard copy & electronic files and records so they remain updated and easily accessible;
• Planning and co-ordination of appointments, meetings and maintain calendar;
• Where applicable treat information with the utmost confidentiality;
• Facilitate the workflow of manager/s and immediate team members by managing their diaries;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Arranging both in-house and external events such as conferences, meetings, and travel reservations for office personnel;
• Attends meetings, write effective meeting minutes and distribution thereof;
• Supports the team with filing and administration duties;
• Compose letters, memorandum, develops charts, graphs, and diagrams;
• Prepare materials for workshops, conferences, meetings, duplicates/collates and distribution;
• Ensures the office “building” is well maintained, reporting all deviations and follow up;
• Optimize and control resources cost effectively within budget;
• Ensure performance and quality of internal capabilities;
• Maintains files and financial records, attendance reports, leave records, trip records and logs Proofreads and edits documents;
• Logs IT and operational problems/requests on behalf of the team and ensures that they are resolved;
• Maintains databases, distribution lists and organograms for the team;
• Maintains and processes forms and monitors and controls the management team leave schedules;
• Co-ordinates and implements office procedures and frequently has responsibility for specific projects and tasks;
• Demonstrate the ability to use technology and equipment;
• Sorts and distributes incoming post and organizes and sends outgoing post;
• Adhere to all safety standards and procedures;
• Application, adherence and compliance of legal requirements, policies, practices, standards, procedures, guidelines and methods;
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs;
• Answers telephone takes messages and answers inquiries within assigned scope of responsibility;
• Provide solutions aligned with business unit goals and values aligned legal requirements;
• Demonstrate the desired behaviors in agreement with the Sasol Values;
• Ensure that personal development plan is completed, implemented and tracked;
• Set and work towards own performance targets and goals as per personal performance agreement;
• Manage work planning and delivery according to timelines;
• Serve stakeholders through quality information, service solutions and value creation;
• Commit to learning and continuous improvement;
• Provide efficient and high-quality services to internal and external customers;
• Apply a collaborative and consultative approach which consistently meet business needs.

Formal Education

• High School / School Diploma or similar

Min Experience

• Experience: 3+ relevant years in Administration

Marcado como: Sasol