Finance Assistant

BACKGROUND:

The Finance Assistant is a financial administration role in terms of ensuring total compliance with IUCN policies. The overall objective of this position is to provide effective support to the Mozambique Country office (MCO) Finance department in an effective, transparent and legally appropriate manner in conformity with IUCN -ESARO policies and best practice and standards.

JOB DESCRIPTION

MAJOR RESPONSIBILITIES:

• Ensure Finance procedures are followed in payments and accounting documents are well filed.

SPECIFIC DUTIES:

• Handle petty cash disbursement and prepare documents for replenishment.
• Receiving and validating petty cash accountabilities
• Receipting, banking and ensuring a regular monitoring of bank balances updating your supervisor on the same
• Arrange for cash withdrawals based on duly approved requisitions and travel advances
• Preparation of payments by ensuring all the supporting documents are attached and uploading payments in banking system in readiness for release by designated signatories
• Attaching to payment folder and sharing proof of payments to the respective parties
• Maintain finance registry by ensuring that all accounting documents are filed according to the established standards
• Preparation of PAYE returns monthly through i-tax system including withholding taxes
• Submission of all statutory deductions and payroll deductions on time
• Assist with data capture into the accounting system – regular suppliers such as utilities costs
• Prepare expense claims for workshop participants paid directly to them
• Prepare for physical fixed assets count bi-annually in June and November
• Maintain vehicle mileage records for all vehicles & reconcile credit card fuel purchases.
• Prepare all staff account reconciliations every month, distribute to staff and answer any concerns raised.
• Review documentation for expense claims submitted to ensure they are well supported
• Ensure the IC outbox for Mozambique is cross charged on a weekly basis.
• Perform any other duties as may be assigned from time to time.
• Any other duties;
• Undertake any any other duties as may be assigned from time to time.

REQUIREMENTS

POSITION REQUIREMENTS:

• Education;
  An Accounting degree and/or Progress towards attaining professional accounting qualifications.
• Work Experience;
  At least 1-year relevant work experience with a recognized organisation especially international development agency
• Language Proficiency;
  Good verbal and written communication skills in Portuguese and English

Core Competencies;

• Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
• Inclusiveness: Understands and accepts cultural diversity, and provides a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
• Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
• Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

Functional competencies;

• Computer proficiency in Microsoft Office Suite
• Able to work in a dynamic environment
• Excellent communication and Interpersonal skills

Closing date: 04 July 2025

Marcado como: IUCN World Commission on Environmental Law