Supply Manager

Action against Hunger é uma associação humanitária reconhecida como de utilidade pública e fundada em 1979, a organização opera em 47 países nos domínios da nutrição, saúde, segurança alimentar e meios de subsistência, água, higiene e saneamento e saúde mental e práticas de cuidados. Como parte dos nossos programas, estamos actualmente à procura:

Supply Manager

Contract duration:                         6 months                          

Receiving base:                              Mozambique

Availability:                                      immediate                        

Special conditions:                         English Professional Proficiency.             

Remuneration:                               1,418,208.00 Meticais (Gross annual Income) and 13th Month paid in December (prorata depending on the starting date)

Benefits:                                            Health insurance including partner and children (providing certificates); 2 days per month paid leaves 

SPECIFIC OBJECTIVES (NOT COMPLETE)

Mission 1: To ensure the smooth running of the Mission’s Supply Chain

• Oversee the weekly requisition process;
• Ensure that all information is correctly filled in and processed according to the ACF Log Kit standards;
• Keep the different departments informed of the processing of their orders at the coordination level;
• Ensure that all supply chain documents are archived in accordance with Kit Log procedures;
• Ensure that physical control and stock monitoring are in line with each other and carry out regular and ad hoc checks;
• Check and compile the monthly report for the supply side (LINK, SFU, IKD) ;
• Analyze the indicators and performance of the supply side;
• Ensure that ACF’s logistics procedures are followed and supervise suppliers on the application of these procedures;
• Prepare cash flow forecasts;
• Control stock management (storage conditions, reports, expiry dates) and stock movements concerning supplies and deliveries to the field.

Mission 2: Supervise supplies

• Link PPPs to purchase lines to avoid market splits;
• Anticipate the procedures to be followed in conjunction with the Purchasing Manager according to the specific procedures of KLV3 and the donors;
• Participate in the identification of framework agreements that need to be produced at mission level to facilitate procurement and responsiveness;
• Maintain good relations with existing suppliers with whom ACF deals;
• Support the supply team in processing requests by prioritizing them according to needs and deadlines
• Support the supply team by running the procurement processes when needed and when delegated by the log HOD
• Anticipate financial needs through cash flow forecasts.

Mission 3: Supervise storage management and inventory control

• Ensure that stock management procedures and instructions are followed;
• To ensure that the security of stocks and compliance with the relevant rules is maintained at all times;
• Establish replenishment levels if necessary;
• Controlling stock inventories (bi-annual and random) ;
• Regularly check the storage conditions (regular cleaning, organisation, ventilation and temperature control monitored and respected);
• Ensure that all documents match (physical inventory, stack cards, stock cards, stock report).

Mission 4 : Manage the Supply team

• Establish a work schedule ;
• Controlling the planning of the logistics team in the capital;
• In case of absence of a direct team member, organize the back-up;
• Organise training sessions;
• Conduct appraisal interviews ;
• Provide technical support to the team.

Mission 5: Ensure smooth management of the LINK software on the mission

• To be the LINK focal point with headquarters;
• Informing the LINK team at headquarters of any problems with the information system;
• Provide adequate training to all new users (applicants, logistics users, etc.);
• Supporting users when they encounter unusual situations with the software on how to solve them;
• Manage LINK data (delivery locations, local markets, local suppliers, taxes…).

Mission 6: Archiving

• Ensure that all procurement & Supply documentation (purchase records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
• Liaising with the base logisticians to send all paper procurement & Supply files to the capital for archiving;
• Regularly monitor the scanning of documentation and if correct archiving on the NAS/LINK.

Mission 7: Report

• Complete and maintain the Contract Tracker in conjunction with the Purchasing Manager;
• Ensure that the Stock Report is updated.

SKILLS REQUIRED

1. Bachelor’s degree or higher in Logistics and/or Business administration or another related field. CIPP / CSCP / CPSM is an asset
2. Practical experience in mission procurement and stock management
3. Minimum 3-years’ experience in procurement management
4. Excellent team management skills, good listener, high communication skills
5. Female candidates are highly encouraged to apply for this position

HOW TO APPLY?

File composition: CV, Letter of Motivation, NUIT, BI, certificates

To be sent to: send to recruitment@mz-actioncontrelafaim.org (specify the title of the position in the email. Please note that incomplete applications will not be considered)

Deadline for submitting application files: 24/03/2023

Procedure: Selected candidates will be contacted by telephone for a technical test.

Note. The dossiers received will not be returned. Any application submitted after this deadline will not be considered.

A acção contra a fome está empenhada na prevenção de riscos relacionados com abusos, exploração sexual e na promoção da igualdade de género e da sua diversidade. A missão ACF Moçambique incentiva a aplicação das mulheres. O processo de recrutamento da Acção Contra a Fome é gratuito, não será pedida qualquer forma de compensação a um candidato. Reflecte as principais políticas e a sua carta através do seu profissionalismo e imparcialidade. Se observar comportamentos contrários a estes valores durante este processo, por favor informe as equipas apropriadas. Todas as pessoas contratadas pela Acção Contra a Fome serão igualmente verificadas quanto ao cumprimento das chamadas listas “anti-terroristas”, respeitando os direitos dos funcionários e a confidencialidade dos dados pessoais.

Marcado como: Action Contre La Faim